Administrative Coordinator

Job Code:




The Administrative Coordinator is responsible for general office support.  This position also assists with various finance functions such as accounts payable, cost tracking in Excel etc.  This position is solely responsible for managing incoming calls, office and kitchen supplies and general office needs.  We are seeking a highly motivated individual with a wide range of skills that wants to grow and developed in a very dynamic environment.  The ideal candidate must be able to multi-task, proactive, critical thinker and resourceful with a high level of professionalism, confidentiality and be a quick learner.


  • Assist with a/p process: log invoices, prepare/mail checks.  Log when checks clear account.  Reconcile Company credit card statement.  Maintain a/p files.

  • General Office Support:  incoming/outgoing mail, answer all incoming calls, maintain general office supplies and kitchen supplies, oversee cleaning company.

  • Other duties as assigned.


  • High school required and higher education level is a plus.

  • Experience in an administrative role or any finance exposure is a plus.

  • General knowledge in accounts payable

  • Working knowledge with Microsoft Office suite, Excel, Word, PPT, and Quickbooks (preferred)

  • Excellent written and verbal communication, organization, record keeping and planning, training, multi task, time management, decision making, execution, problem solving independent work skills, detailed

  • Diplomacy, team player, strong work ethic