Administrative Coordinator

Job Code:

A1025

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Post Date:

June 8th, 2021

JOB DESCRIPTION

The Administrative Coordinator is responsible for general office support.  This position also assists with accounts payable and HR as it relates to managing positions, scheduling interviews and onboarding new employees.  This position is solely responsible for managing incoming calls, office and kitchen supplies and general office needs.  We are seeking a highly motivated individual with a wide range of skills.  The ideal candidate must be able to multi-task, proactive, critical thinker and resourceful with a high level of professionalism and confidentiality.

RESPONSIBILITIES

  • Assist with a/p process: log invoices, prepare/mail checks.  Log when checks clear account.  Reconcile Company credit card statement.  Maintain a/p files.

  • Assist with Interview:  Log, distribute applicant resumes and correspond with applicants.  Work with Hiring Supervisors and applicants to schedule interviews. Maintain position files.

  • On-board New Employees: Purchase office equipment.  Process all hiring documents. Maintain confidential files.

  • Assist with IT: Liaison with IT Contractor as well as in office general IT support.

  • General Office Support:  incoming/outgoing mail, answer all incoming calls, maintain general office supplies and kitchen supplies, oversee cleaning company.

  • Other duties as assigned.

QUALIFICATIONS

  • Bachelor’s degree or equivalent experience

  • 3+ years’ experience in an administrative role. 1+ year experience of project management

  • General knowledge in accounts payable and human resources

  • Working knowledge with Microsoft Office

  • Excellent written and verbal communication, organization, record keeping and planning, training, multi task; time management, decision making, executive, problem solving independent work skills

  • Demonstrated leader in the field with sustained performance and accomplishments. Diplomacy, team player, strong work ethic